Printers For Mac Desktop

  • Canon PIXMA TS9120 (Best Overall) The Canon PIXMA TS9120 All In One is the best printer for Mac.
  • ROLLO Label Printer - Commercial Grade Direct Thermal High Speed Printer – Compatible with Etsy, eBay, Amazon - Barcode Printer - 4x6 Printer 4.6 out of 5 stars 3,393 $179.99 $ 179. 99 $299.99 $299.99.
  • Using a Desktop Printer in Mac OS 9. By Bob LeVitus, Steven Bobker. A desktop printer is an icon on your desktop that represents a printer connected to your computer. It’s created automatically when you select a printer in the Chooser. To print a document, drag its icon onto a desktop printer and release the mouse button, as shown in Figure 1.

Check the Print dialog box. After a failed print attempt, press Command-P again. You’ll likely see a. How to Connect a Printer to a Mac If you can’t find the instructions that came with your printer, this video demonstrates how to hook up your printer to your Mac, including connecting the USB cable, finding the printer driver’s software, and testing your new printer once it’s hooked up to your Mac.

With paper usage having lessened in recent years, the price of printers has dropped dramatically. You can now pick up a decent all-in-one model for less than $50 and a quality laser printer for under $100.

But more things being done digitally doesn’t make printers any less important — physical documents still need to be sent, photos need printing, and many businesses prefer hard copies of invoices. Then there’s the need to print things like concert tickets, shipping labels, and boarding passes.

What we're getting at is that printers aren’t going anywhere any time soon.


In this article, we’re going to walk you through how to put a printer to work. We’ll look at:

Best printer for mac desktop
  • How to connect a printer to your Mac
  • How to find a printer IP address on a Mac
  • How to print wirelessly from your Mac

Before we get into setting up a printer, though, it’s best if you remove any unused printers from the Mac you're using.

Note: If there no printers previously installed on your system you can skip this next section and jump straight into how to connect a printer.

Removing an unused printer

Only printers that you’ll be using need to be connected to your Mac. Unused printers take up unnecessary space and might conflict with any new device that you install. You can remove a printer manually from within Printers & Scanners or with a tool like CleanMyMac X. The latter is the preferred option but we’ll run you through both methods.

Removing an unused printer manually

Printers can be deleted manually in the following way:

  1. Go to System Preferences > Printers & Scanners.
  2. Select the printer from the list and click on the - button.

Removing a printer with CleanMyMac X

While the manual method is straightforward, it does not guarantee that all of the files associated with a printer are removed from your system. Files and documentation can be left behind, taking up space that new printers should be occupying.

CleanMyMac X removes every trace of a printer from your Mac. So, remove a printer from the list in Printers & Scanners, then give CleanMyMac X a run through to rid your computer of any files that are left behind.

The easiest way to do this is with a System Junk clean. This scans your system for broken and outdated files for removal.

Best Printer For Mac Desktop

  1. Download CleanMyMac X (for free!).
  2. Launch the app and select System Junk from the sidebar.
  3. Hit Scan and wait while CleanMyMac X scans your system.
  4. Hit Clean.

You’re all done and ready to add a fresh printer to your system.

How to connect a printer to your Mac


How you connect a printer to your Mac really depends on what kind of printer you’re using. If the printer is a newer model there’s every chance that it supports AirPrint, in which case you can be set up and printing in moments. If not, you’ll need the printer drivers, which you’ll have to find on your system or download from the Web.

How to add a Wi-Fi printer

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Wireless printers for desktop

Before you can set up a printer on your Mac you’ll need to connect it to the Wi-Fi network. If the printer has a built-in display, use this to enter the name and password of the Wi-Fi network (you’ll find these details on the bottom of your main router).

If the printer uses Wi-Fi Protected Setup (WPS), you’ll need to refer to the router’s documentation for details on how a WPS printer can be added. If the router is an AirPort Base Station, follow these instructions from Apple:

1. Open AirPort Utility, which is in the Utilities folder of your Applications folder.

2. Select your base station in AirPort Utility, then enter the base station password, if prompted.

3. From the menu bar, choose Base Station > Add WPS Printer.

4. Select either 'First attempt' or 'PIN' as the type of WPS connection to allow. Then click Continue.

If you selected 'First attempt,' push the WPS button on the printer. When the printer's MAC Address appears in AirPort Utility, click Done.

If you selected 'PIN,' enter the printer's PIN number, which should be listed in the printer's documentation. Then click Continue. When the printer's MAC Address appears in AirPort Utility, click Done.

5. Quit AirPort Utility.

Once your printer is hooked up to the Wi-Fi, connecting it to your Mac is easy:

  1. Go to System Preferences > Printers & Scanners, then click the + button at the bottom of the list.
  2. Leave the Default tab selected and let your Mac search for printers connected to the WiFi network.
  3. Click on your printer from the list. If the printer supports AirPrint it will show opposite Use.
  4. Click on Add Now.

Printer For Mac Desktop

If the printer doesn’t support AirPrint, you’ll need to install the necessary drivers.

  1. Click on the name of the printer in the list.
  2. Click Add to download the drivers from Apple’s servers.
  3. Click Add again to add the printer.

If the drivers you need aren’t available on Apple’s servers you’ll need to download them from the manufacturer’s website. Once installed, you’ll be able to add the printer from the Printers & Scanners window.

How to add a network printer

You can add a network printer in the same way that you add a wireless printer. If the printer is connected by Ethernet or Wi-Fi your Mac will make it available to add from the Default tab in Printers & Scanners.

If there isn’t an Ethernet or Wi-Fi option, connect the printer to a Mac on the network or directly into the router via USB and add it from Printers & Scanners that way.

How to find a printer IP address on a Mac

If a printer doesn’t show up in the Default tab of Printers & Scanners you might have to connect it via the IP tab. To do this you’ll need to find the printer IP address.

The IP can be found by going to any networked Mac that is configured to the printer and using the Bonjour Browser. This should be enabled by default in Safari. If not, you can enable it by going to Preferences > Advanced and select either “Include Bonjour in the Bookmarks menu” or “Include Bonjour in the Favourites bar.”

You can also open up the Safari browser and go to http://localhost:631/printers/ to see a list of all printers.

Once you have the IP, enter it in the Address field in the IP tab in Printers & Scanners. Give the printer a name, select the printer from the drop-down list, then click Add.

How to print wirelessly from your Mac

To start printing to a wireless printer you’ll need to configure the printer settings. You can do this by going to System Preferences > Printers & Scanners and clicking on the printer from the list. From here, you’ll be able to set the printer as default and choose the paper size.

To print, simply go to File > Print or press Command+P. Choose your printer from the pop-up menu and configure the number of copies and specific pages.

Hitting the Print button will send your prints to the print queue, which automatically go to the printer. By going to System Preferences > Printers & Scanners and selecting your printer, you can open the print queue and pause, resume, or delete jobs. Here is where you can also keep an eye on ink levels.

Top Tip: Before going all in with a multiple page print, test your printer by creating a test document in TextEdit.

Such is the simplicity of Mac that adding and removing printers and performing printing tasks is a straightforward task. But remember: when removing a printer from your system, use CleanMyMac X to ensure all files linked to the printer are completely removed from your system to avoid conflict. CleanMyMac X is a leading Mac utility tool developed to help you rid your system of old and outdated files in a few clicks.

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A desktop printer is an icon on your desktop that represents a printer connected to your computer. It’s created automatically when you select a printer in the Chooser. To print a document, drag its icon onto a desktop printer and release the mouse button, as shown in Figure 1.

Figure 1: Drag-and-drop printing with desktop printer icons.

Technically, the application that created the document launches, and its Print dialog box opens automatically. Click the Print button, or press Return or Enter; the document prints and then the program quits automatically.

You create new desktop printers with the Chooser.

Why should you use desktop printers? Three words: They save steps. Instead of opening a document, choosing File–>Print, and diddling around in the Print dialog box, you can drag that document onto a desktop printer, click Print (or press Return or Enter), and then go out for a Jolt cola or whatever. In a word, it’s easy. No muss, no fuss. Just drag-and-drop and click (or press), and in a few moments, paper starts popping out of your printer.

So basically, you use a desktop printer by dragging a document onto it. As long as the application that created the document is available, it will be printed after you click Print (or press Return or Enter) with no further ado.

Another handy use for desktop printers is to create desktop printers for special kinds of print jobs. For example, create one for envelopes that uses landscape, manual feed, and black-and-white settings. Create another for grayscale portrait-mode printing. And so on. Just drag your file onto the appropriate desktop printer (be sure to give it a descriptive name) and you avoid all those messy adjustments in the Page Setup and Print dialog boxes.

But there’s more to using desktop printers than just drag-and-drop. When you select a desktop printer (by single-clicking it), a new printer menu appears in the menu bar, as shown in Figure 2. To view the print queue, double-click the desktop printer icon.

Figure 2: The custom printer window and more.

You’ll notice a set of tape recorder–like icons in the desktop printer window. From left to right, these are Stop the Print Queue, Start the Print Queue, Set the Print Time for the Selected Item or Items, and Delete the Selected Item from the Queue. Also note that you can click any column head — Name, Pages, Copies, or Print Time — to change the sorting order of the items in the list.

So what do the menu commands do?

  • Start Print Queue and Stop Print Queue are like the play and pause buttons on your VCR. To pause the printing process and be able to resume where you left off later, choose Stop Print Queue. To resume, choose Start Print Queue.
Printers For Mac Desktop
  • Change Setup lets you choose another PPD (PostScript Printer Description) file for this printer.
  • Show Manual Feed Alert lets you decide whether or not your Mac pauses to ask you to insert a sheet of manual feed paper before a manual feed print job. A check mark beside this item means it’s turned on.
  • Set Default Printer lets you decide, if you have more than one printer attached, which one will be the default printer (that is, the one that’s selected when you choose Print) in the Print dialog box.

One last thing about desktop printers: You can choose your desktop printers from the pop-up menu in the Print dialog box. The Print To pop-up menu in the Print dialog box gives you a choice of any printer that appears on your desktop. No more trips to the Chooser! Hooray!